How to choose the right timekeeping solution for your small business

3 Mins read
timekeeping solution

Effective time management is paramount in running a business. It is a critical part of growth for your enterprise. When done right, things flow seamlessly. But a simple mistake of overlooking the importance of the right timekeeping solution could mess you beyond imagination.

In a brief context, timekeeping employs the use of modern software in guiding time management. Thus, timekeeping software guarantees better productivity at work.

And here are more details on how to choose a fantastic time tracking solution for your business.

How do you choose the right timekeeping system?

A business only qualifies to be called so due to the presence of employees. And any company with employees operates within the confines of the law – internally and externally. One of the dictates of business is time management. And here are tips on how to choose the best solution for your enterprise.

• Adopt as per employee mentality

Before you pick an automated time management system, find out a few things about your employees. After all, they are the ones who will use the system. But, understanding them – more of getting their input – helps in settling for the best system. You intend to make it easier for them and not look like punishment, so be diplomatic and ask for their input.

It should be user-friendly

Get a program that your employees can navigate easily. Technology can be daunting at times, and not every employee is tech-savvy. So, consider this.

Get an effective program

There is more to timekeeping than just clocking in and clocking out. Thus, your primary objective should be something that handles more than the time factor. Pick a system that flawlessly tracks leaves and absence, overtime, sick offs, among others.

Get the updated version of the program

Going the cloud-based way is a sure way of getting an up-to-date clocking system. It is cost-effective because it does not need servers for hosting it. Thus, it saves on space needed to house the serves on site.

Make space for on-site servers if need be

Depending on the complexity of the system, you may need to reserve space for servers. Some timekeeping programs demand on-site servers, although it is a matter of personal preference rather than technical demand. When you choose to have on-site servers, a word of advice is have a cloud-based backup solution.

Common timekeeping software features

Timekeeping software digitizes time-related operations in the workplace. The system records the time when an employee comes in and when they go out. It is the famous ‘Check-in/check out’ system in use across many firms. Automating time and attendance management is critical on the business front. Time data collected by the system is accurate and insightful to any company looking at an employee’s performance.

You already know how to pick the best program to suit your business. But do you know of the common timekeeping features you should look out for? Here are the features to look out for.

Tracking payroll

Besides keeping a comprehensive record of time in and time out, you can track your payroll easily with a timekeeping system. The number of hours your employee works informs payroll calculations every month. Aspects like over time are easy to identify and slot in the payroll.

Manage mobility expenses for the company

In a business where employees claim mileage allowances, a good program should track mileage to enable the company to reimburse correctly.

Recording absence and leaves

An effective program must feature an easy tracking system for absentees and employees on leave. Leaves can be a hectic affair; therefore, every business owner must keep on tabs with their employees’ leave days. Absent employees may also hurt the company’s operations due to pending tasks, but it is avoidable with a time management system.

Biometric feature

Ideally, the biometric feature in timekeeping enables clocking in and out by employees. It reads their fingerprints and stores data of the time. It is convenient in weeding out false overtime claims on the payroll.

Fully functional

All dashboard features must be working correctly; else, the program fails to achieve its purpose. Every prompt on the dashboard must be functional to avoid frustrating episodes.

Technological flexibility

No system is error-proof. At times, there is a need to have an option for the time change in the event errors pop up on the digital timesheet. The system should be flexible in that it accepts changes.

Business growth enjoys a symbiotic relationship with effective timekeeping. It is a laborious process that you can simplify through technology.

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